We would be grateful if you could help in answering our request for information for the following questions; answering for the following points on questions 1-8:
• Photocopiers/MFDs (Multi-Functional Device)
• Printers
• Print room / reprographic
• Desktops
• Laptops
• Displays
• Network
• cyber security
• Audio Visual
• infrastructure

1. Please name all the IT resellers that you have contacts with and buy from.
IT: XMA, Probrand, Gekko, Cisilion
Under Digital Solutions owned contracts:
MFDs (part of Managed Print Service) - Konica Minolta
Print Room/Reprographics – Konica Minolta (part of Managed Print Service), Canon, Mutoh, Morgana, TwoFold

2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
IT: Hardware is purchased outright
Under Digital Solutions owned contracts:
Managed Print Service (MFDs and production printers) – 3+1
Canon, Mutoh, Morgana, TwoFold – rolling contracts for maintenance renewed annually

3. What year and month is the next hardware refresh due?
Digital Solutions: MFDs and production printers (under Managed Print Service) – March 2024
IT: 01/10/2023 (laptops)

4. Please name the number of devices deployed by the NHS/Fire service/university/council/school?
Under Digital Solutions owned contracts:
47 x MFDs, 2 production printers (part of Managed Print Service)
1 enveloper, 1 bookletmaker, 1 folder, 1 wide format printer, 1 wide format printer and scanner
IT: 2927

5. In reply to question 4, which department/facility are those located?
22 x MFDs in main Council offices
25 x MFDs in satellite sites
2 x production printers in main Council offices
Print Room finishing equipment – main Council offices
IT: Various - all Directorates

6. Please name the brand and model of the devices mentioned and the spend for each product.
• Photocopiers/MFDs (Multi-Functional Device) and Print room / reprographic: bizhub C658, bizhub C360i, bizhub C558, bizhub C300i, bizhub C3350i, AccurioPress C6085, AccurioPress 6120 – under Managed Print Service circa £130,000 per annum
• Desktops: HP - various models
• Laptops: HP - various models
• Displays: Various brands & models
• Network: Cisco- various models
• Cyber security: No devices
• Audio Visual: Various brands & models
• infrastructure: HP & Dell - various models

7. Details on how these were procured. i.e. By Framework
a) Procurement method: Framework
b) If Framework, please state which one: KCS Y16018 (THE PROVISION OF MANAGED SERVICES FOR BUSINESS SOLUTIONS)

8. Do you normally purchase equipment as services or as a capital?
Normally as a capital

9. What is your annual print/copy volume and spend?
Under Digital Solutions owned contracts (For MFDs and production printers)
Clicks FY 2022/23 – 4,500,000
Spend FY 2022/23 – circa £130,000

10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Digital Solutions manages contract for MFDs and production printers – digitalsolutions@wokingham.gov.uk

11. Who is responsible for purchasing end user devices such as laptops, desktops, networking, infrastructure, cyber security, displays and accessories? Please provide their title, and their contact details.
Head of IT - glynn.davies@wokingham.gov.uk