1. Does the council have in-house Corporate Buildings/Facilities Management team or is the team/service outsourced?
Yes in house Corporate Facilities Management Team

2. If in-house, how many Facilities/Building Officers do you have:
a) Full-time: 8
b) Part-time: 0
c) As and When officers: 0

3. How many buildings does the team manage?
22

4. What type of buildings does the team manage
Council offices, community centres, children’s centres, commercial buildings, park, pitches, changing rooms, libraries, community hubs, sport stadium etc.

5. Do you have One Estate/Corporate Landlord Model/vision?
In principle

6. Please provide a copy of this strategy and vision.
Not applicable

7. Who carries out repairs to your corporate buildings – an appointed contractor or in-house service?
Both

8. Who opens/closes your buildings? Is it Facility Officers/staff/external customers? If external customers how is this managed?
Both in house and external service provider

9. Do your Facilities/Building Officers have assigned designated buildings or are they mobile and cover various sites?
Various

10. Do your Facilities/Building Officers duties include any of the following
• Carry out repairs and PPM’s, if yes please provide details:No
• Oversee repairs and PPM’s: Oversees
• H&S inspections, if so how often: Yes, daily
• Basic DIY: Yes
• Security: Yes
• Reception Cover: Yes
• Courier: Yes
• Compliance checks i:e fire alarm tests, panic alarm/lift tests, check water temperatures, flushing of low use outlets etc across all sites, if so how often: Yes weekly
• Mayoral ceremonies including Mace bearing and citizenship ceremonies: No
• Support out of hours Councillors Meeting and public events: Yes
• Out of hours gritting: Yes
• Annual gully clearance: No
• Set up rooms for meetings/events/refreshments/sound systems/web cast etc: Yes
• First aiders and fire wardens: Yes

11. Are your Facilities Officers trained to carry out skilled tasks such as DIY or any electrical tasks? If so what training have they received?
No

12. Does your Facility Officers use their personal car between sites or do they have dedicated electric/pool cars?
No

13. How are public bookings of council buildings managed e:g in community centres, changing rooms and hubs?
Individual Services

14. How is access to changing rooms/pitch bookings managed? Are these bookings generally at weekends or weekdays?
Not applicable

15. Who covers your out of hours call outs? Are these hours paid on flat rate or enhanced rates for overnight/weekend and if so what is the minimum hours paid for attendance?
In house

16. Do you currently have and in-house post room and if so how many staff?
Yes

17. Does your post room officers duties include any of the following
• DIP which includes scanning, indexing and batching and if so for what teams: No
• Archiving:
• Courier run across all sites, if so please advise how many sites and how often: Yes daily
• Posting – Franking Machine: Yes

18. How is archiving managed? Is it stored in-house/on site or stored off site and if so where?
Separate Team

19. Do you have digital mail room and how is this being delivered?
No

20. Please provide a copy of this strategy and vision.
We do not have a strategy or vision as far as Facilities are aware.