Last updated:
30th December 2024
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Education, Health, and Care Plans (EHCPs)
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1. I would like to request anonymized copies of Education, Health, and Care Plans (EHCPs) and any supporting reports used in their formulation, such as:
• Educational Psychology (Ed Psych) assessments
• Speech and Language Therapy (SALT) reports
• Occupational Therapy (OT) assessments
• Any other documentation used in preparing EHCPs
To ensure the dataset is representative, I am specifically requesting 40–50 anonymized EHCPs and their supporting reports, with a balance across the four broad areas of SEND as defined in the SEND Code of Practice:
1. Communication and Interaction
2. Cognition and Learning
3. Social, Emotional, and Mental Health (SEMH)
4. Sensory and/or Physical Needs
I am seeking these anonymized documents to analyze and inform a project dedicated to streamlining and improving EHCP processes, ensuring timely and high-quality outcomes for children and young people with SEND. This innovative initiative is being developed with a commitment to enhancing existing procedures, and I would greatly appreciate your cooperation in providing access to this data.
This project has strong public interest value, as it aims to develop tools that will significantly enhance the efficiency and quality of EHCP preparation. The ultimate goal is to improve outcomes for children and young people with SEND by reducing delays and increasing accuracy in the EHCP process, which I believe is an outcome shared by all stakeholders involved in SEND provision.
The Council are applying Section 12 exemption to this request. Identifying 50 EHCPs across each category of need to ensure they are representative, anonymising each, plus the collation of all of the professional documents, would take at least 60 minutes, per EHCP. This would need to be double checked by another Officer to mitigate the risk of a data breach to ensure all personal information has been removed, adding a minimum of another 15 minutes per EHCP.
This would therefore be at least 63 hours work, which would exceed the appropriate limit of 18 hours.
